Conference Services

Accommodation: A variety of accommodation as required for delegates at the best price- will be contracted with providers to enable delegates to make bookings directly through the online registration system.

Abstract management : Using ESelect we are able to support clients to manage their abstract submission and review process.

Business Programme:  If you need help with speaker suggestions or MC's or after dinner options- we have 30 years of experience of what works for which audience, We can arrange the contracts, book  travel/accommodation and tours, reimburse expenses and pay speakers fees.

Exhibition Management: Making connections is an important part of conference exhibitions, Our planning in this area is extensive from  exhibition design with  innovations to provide the best connections for  delegates and exhibitors. Negotiating and communicating with organisation to fulfill their requirements is very much part of our brief.

Financial: Full Budget management, complete accounting service, GST reports. Final reporting with profit and loss /balance sheet- ready for audit. Using Reckon.

On Site Management : The Destination Conference managers will always be first and last on site every day taking care of every detail , leaving committee members able to fully participate in the programme.

Partners Programme :Exciting creative options (special treats and entry to Non public places)  in any location we can surprise your partners. 

Planning : We will construct timelines and tasks for committee members role  as required for each particular conference.

With our years of experience we love to help delegates plan any addition to their conference experience.

Branding your conference/event : The look says it all- we work with talented designers  to get the right style and look for your conference. Preparation of  flyers,  registration material, advertisement placement, programme, abstract publications , live streaming, Facebook, Twitter,  through to formal printed conference proceedings.

Registration Processing :24/7 online registrations using Etouches software.

Social Events : The most remembered part of many conferences are the social times- Our creativity, innovation and track record means we get it right every time with social events that are the most suitable for your group.

Sponsorship: Our experience is at your disposal. Our previous clients will attest to the success, innovation and experienced management we bring to this vital part of any conference.

Suppliers and Sub-contractors :We work with a tried and true group of suppliers who deliver their best every time.

Technology : Full audio visual technical production, recording by live streaming, video conferencing, or sound recording.

Venue: We bring you the options, manage the contracts. Advise on venue usage, suitability and functionality.Then we manage it from setup to pack out.

Website : We set up your own conference website with the conference livery and styled to reflect the event.

Destination Conference Managers

Office and Postal Address

84 Grendon Street

Dunedin 9010