Our Experience

From the: NZ Law Conference 1996

• Using the Dunedin Town Hall with a marquee in adjacent  St, the Regent Theatre for the main plenary session and 10 concurrent sessions, (spread from the Dunedin Centre to the Fortune Theatre, Library, Art Gallery, Carnegie centre and Metropolis movie theatre)
• Four social functions for three nights running ( Taieri Gorge train to Middlemarch for bbq and barn dance, Murder mystery night at Larnach castle, Bar dinner at the Savoy and a special event each night ), finally a black tie dinner in the Town hall and Glenroy for 800 guests.

To the: International Trauma Anaesthesia and Critical Care Society (ITCCS) meeting.

• 25 specialist Intensivists from hospitals in Australasia, an international standard anti terrorist incident response with six international trainers
• We arranged all the catering (in all the venues for all the volunteers) and trainers, venues (included getting permissions and road block offs arranged) ,logistics for transport, media coverage, transportations of volunteers, accommodation ,workshops,  set-ups with special equipment,  trainers travel accommodation and onsite support for the week of the training.
• We have arranged dinners for up to 800 in the Meridian shopping Centre (for the 2000 Dental Association Conference and the Rotary Club 2002).
• We have found solutions for speakers cancelling or not arriving when required due to situations beyond our control such as when SARs broke out and we had an international meeting involving large numbers from China and Asian countries who were unable to travel.

 

Some more of Our Experience

NZ Federation of Primary Principals Conference – Dunedin and Queenstown

Date:	July 2005 and 2010
Numbers:	575 attendees+ 40 trade Stands and 95 personnel
Organisation:	Committee of 15 Otago Principals
Venue:	Four day meeting, with 5 concurrent sessions held in the Town Hall, Art Gallery and one at a special venue in each
Social Programme:	Music schmooze evening in Art Gallery- 4 spaces with a different musical group in each , full buffet meal served to 650 guests, café crawl-6 restaurants,  Conference Dinner in the Town hall for 750 guests
Registration:	10 registration types including exhibitors/sponsors, accommodation, tours
Tours:	School visits were arranged for the day prior to start of main meeting, partners programme was arranged but this group didn’t pre book and used the visitor centre for their excursions

 

Deer Industry New Zealand – Dunedin/ Christchurch/ Timaru/ Taupo /Te Anau/Hamilton/Invercargill/Palmerston North

Date:	1995 / 1997 / 2003 / 2004 / 2005/2007/2008/2009 Dunedin / Christchurch / Timaru / Taupo / Te Anau
Numbers:	250 attendees, 10 Trade stands and 35 Sponsors
Organisation:	Local on site committee and Wellington based HQ
Venue:	Dunedin Town Hall / Christchurch College of Education / Timaru Caroline Bay / Wairakei Resort / Te Anau Community Centre, Three day meeting, with final day as a field trip to farms and locations of interest to delegates
Social Programme:	Welcome function in trade exhibition space- Invited chefs to provide food festival style catering, Formal Awards Conference Dinner with entertainment.
Registration:	5 registration types including, exhibitors/sponsors, and accommodation.

 Over the years we have faced and successfully surmounted the numerous challenges that crop up with any conference, from venues, numbers, climate and accommodation. The attached references offer some insight into how we work to make conferences outstanding successes that are talked about for years.

 Click below to view our references:

New Zealand Principals Federation
New Zealand Anaesthesia ASM
12 International P53 Workshop